University of Massachusetts Amherst Society of Women Engineers

President:

• The President must have served at least one year Somewhere else on the SWE Board prior to running for this office
• President will develop meeting agenda; forward the agenda to Secretary and Webmaster for distributions.
• President will revise all mass emails sent to Board and or General Body Meeting.
• Inform SWE members of SWE National programs, conferences and other events.
• Complete and submit annual SWE report in the Spring to submit in the summer. Provide a copy to SWE Advisor.
• Meet twice a month with SWE Advisor.

Vise President:

• In the absence of the President, the Vice President shall assume the role of the President and all responsibilities.
• Coordinate the membership drives (set up date/time/location -Atrium Gunness/Solicit volunteers/Type signs to post up/)
• Explain the membership process
• Sends emails to all SWE/WEP students

Treasurer

• The Treasurer shall have charge of all monies and books of accounts
• Submit monthly reports to E-Board
• Make sure we have t-shirt money and T-shirts in stock
• Keep track of Pizza sales money, conference/program expenses etc
• Pick up and review all monthly statements from the Center for Student Development
• Meet with your Student Development Advisor
• Plan and submit Register Student Organization Budget request for funding from the SGA Ways and Means Committee every Spring
• Work with President on Annual SWE Report
• Meet with SWE Advisor once a month or when necessary

Secretary

• The Secretary shall keep the minutes of the meetings and keep a written record of all proceedings of every meeting
• The Secretary shall foreward a copy of the minutes of the meetings to the webmaster for posting on the SWE Website
• Responsible for all correspondence between members
• Keep roll of the members
• Circulate meeting notices and agenda's provide at meetings
• In her absence, the Secretary will arrange for another member of the residing board to assume responsibility

Events Coordinators:

• There will be two (2) Events Coordinators on the SWE Board
• The two (2) Events Coordinators will equally share the responsibilities
• All communications from other Board members get sent to communications
• Responsible for internal and external communications of programs/events/etc
• Coordinate SWE events (What, Where, When) with the SWE board
• Solicit Volunteers
• Order supplies for activities
• Purchase food items and other supplies
• Contact Program Directors (E.G. Girl Scout Day Coordinater)
• Type an agenda/put together packets, evaluation forms for events
• Order pizza
• Set up dates to sell pizza
• Solicit volunteers to pick up the pizza and set up the tables
• Create a schedule to sell pizza
• Pick up Cash Box from Marston 128-Regina's Office
• Sell t-shirts for $10.00 along with pizza
• Sell t-shirts at WEP Career Day and other events when possible

Historain:

• The historian will be responcible for archiving the following:
• Meeting Notes/Agendas
• Document SWE events
• Backup of SWE's Website from the Webmaster once per semester
• Submit Documentation of SWE events to SWE National

Conference Coordinator:

• Coordinate Regional and National Conference travel arrangements with SWE Advisor (Hotel, registration, budget, sign up sheets, etc.)

Freshman Outreach:

• Organize and execute the freshmen outreach Programs and efforts
• Help to establish a sence of comunity among Women Engineers
• Organize mentoring events with freshmen and RAP/TAP/EnginOptions groups

Webmaster:

• Maintains and updates the Website
• Responcible for taking Photos at SWE events and archiving them
• Helps the Society with their technological needs and issues